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Boosting Productivity: Why Reliable Search Functionality is Vital for Document Management

As businesses grow and accumulate more data, finding the right information at the right time becomes a challenge. A study by McKinsey found that workers spend an average of 1.8 hours every day looking for information, which adds up to 9 hours per week. Inefficient search functionality can result in wasted time, decreased productivity, and ultimately, lost revenue.

When employees search for documents, contracts, conversations, whatever, they want to find the relevant information quickly and easily. However, if your search functionality is unreliable, the employee may get too many search results instead of one. That's why it's crucial to have search functionality that is precise, does not require a compass, and lands the searcher on the right piece of information. By providing accurate and relevant search results, employees can preview the exact document or information they were looking for without any ambiguity. This makes finding information faster and more efficient, ultimately leading to increased productivity. In this post, we will explore the reasons why reliable search functionality is essential for businesses, and how it can enhance productivity, save time and money, and improve employee experience.

Improves Productivity

If employees are spending a significant portion of their day searching for information, they will be less productive than a workforce that can locate information quickly and efficiently. An improved search functionality can help your employees locate information in a single search, ultimately leading to increased productivity.

Saves Time and Money

Document searching takes up a lot of time in the workplace, resulting in wasted hours that could be spent on more productive activities. A reliable search functionality can help employees find what they are looking for in the first search rather than running multiple searches. By enhancing search functionality, you can help employees save time and meet deadlines more efficiently.

The saying 'time is money' is particularly true in the business world. The more time employees waste searching for information, the more money businesses lose. A European study has shown that inefficient search functionality can result in wasted money in the long run. By upgrading your search functionality, you can improve revenue by saving money and increasing productivity. Knowing how much money you are losing every year by inefficient searching can give you an idea of how much you can save by improving your search functionality.

Enhances Employee Experience

Focusing on employee experience is essential for retaining talent in the current job market. Employees who can't find the information they need quickly are bound to feel frustrated and annoyed. On the other hand, if you provide a reliable search functionality, employees will be able to find what they are looking for instantly. This can help create a more positive and productive work environment, ultimately leading to better employee retention.

In conclusion, having reliable search functionality is essential for businesses of all sizes. A good search functionality can save time and money, increase productivity, and enhance employee experience. By prioritizing search functionality, businesses can create a more efficient and productive work environment that will benefit both employees and the organization as a whole.

Sowise's search functionality

Sowise offers advanced search capabilities that allow users to search through the title or entire text of their documents. Search indicates the closest matches if several words are found in the document but can also identify documents that wouldn't be easily found. Sowise also enables searching various metadata. For instance, users may be interested in searching tags, users, document types, or when documents were created or signed. If users combine these as filters, they can be more precise in what they are looking for to ensure an even smoother search experience. With Sowise's search functionality, users can quickly and easily find the information they need, without wasting valuable time digging through piles of documents. The search results are displayed clearly and concisely, making it easy to navigate and find the desired information.

In addition to the basic search functionality, Sowise offers advanced search features such as Boolean searches, wildcards, and phrase searches. These advanced features allow users to refine their search queries even further, making it easier to find specific pieces of information. Overall, Sowise's search functionality is a powerful tool that can save time and frustration. With advanced search capabilities, Sowise is the perfect platform for anyone looking to manage and find their signable and signed documents more efficiently in an all-in-one platform.