{"id":151,"date":"2024-02-24T06:53:22","date_gmt":"2024-02-24T06:53:22","guid":{"rendered":"https:\/\/api-dev.sowise.fi\/www\/?p=151"},"modified":"2024-02-24T06:56:58","modified_gmt":"2024-02-24T06:56:58","slug":"breaking-down-the-differences-between-mandatory-and-voluntary-documents-in-knowledge-management","status":"publish","type":"post","link":"https:\/\/api-dev.sowise.fi\/www\/index.php\/2024\/02\/24\/breaking-down-the-differences-between-mandatory-and-voluntary-documents-in-knowledge-management\/","title":{"rendered":"BREAKING DOWN THE DIFFERENCES BETWEEN MANDATORY AND VOLUNTARY DOCUMENTS IN KNOWLEDGE MANAGEMENT"},"content":{"rendered":"\n

Have you ever wondered why organizational knowledge management practices are so polarized? One wants transparent processes and only specific material to be stored in the system with limited accessibility; another wants everything to be available for everyone. Johannes Schunter’s recent article, “What is integral knowledge management and why do we need it<\/a>?” offers a viewpoint. Schunter explains how organizations can overcome the polarized perspectives on knowledge management and move towards a more integrated approach. In particular, Schunter highlights the importance of distinguishing between mandatory and voluntary documents, two essential categories for any organization to understand to manage knowledge effectively.<\/p>\n\n\n\n

Organizations are constantly seeking ways to improve their knowledge management practices. A vital aspect of this process involves regularly managing the documents an organization produces. But not all documents are created equal. Some are mandatory, while others are voluntary. Understanding the differences between these two types of documents is essential for effective knowledge management.<\/p>\n\n\n\n

Let’s start with\u00a0mandatory documents<\/strong>. These documents are part of a mandated process or system and must be stored in an audit-proof manner in an agreed location. Examples of mandatory documents include receipts, offers, invoices, contracts, process descriptions, mandated protocols & reports, templates, forms, policies, and personnel files. These documents are controlled by process owners and are meant for all those involved in these processes. The primary purpose of mandatory documents is audit-proof storage and accountability. As a result, they must be stored in a document management system that is compliant with the organization’s guidelines.<\/p>\n\n\n\n

On the other hand,\u00a0voluntary documents\u00a0<\/strong>are shared with employees for non-mandatory information, work support, or learning. These documents are managed at the discretion of teams\/groups within the context of community agreements. Position papers, concepts, discussion papers, informally agreed protocols, case studies, lessons learned, and experience reports are all examples of voluntary documents. These documents are controlled by knowledge owners and are meant for all those who can benefit from access to this knowledge. The primary purpose of voluntary documents is the learning and dissemination of knowledge. Therefore, they must be stored in a knowledge management system, social intranet, or networks that allow easy employee access.<\/p>\n\n\n\n

Understanding the differences between mandatory and voluntary documents is critical for effective knowledge management. It allows organizations to streamline their document management practices and ensure that the right documents are accessible to the right people at the right time. Organizations can optimize their knowledge management practices by utilizing a combination of document management systems and knowledge management systems.<\/p>\n\n\n\n

In summary, mandatory and voluntary documents serve different purposes within an organization. Mandatory documents are required for audit-proof storage and accountability, while voluntary documents are meant for learning and disseminating knowledge. By recognizing the differences between these two types of documents, organizations can optimize their knowledge management practices, ensuring they remain competitive in today’s fast-paced business environment.<\/p>\n\n\n\n

SOWISE – YOUR SOLUTION FOR MANDATORY DOCUMENTS<\/h3>\n\n\n\n
Now that you understand the differences between mandatory and voluntary documents, it’s time to act. If your organization struggles with\u00a0managing mandatory documents<\/strong>, consider using Sowise, the top solution for signable documents (mandatory documents in our lexicon) in all EU countries. With Sowise, you can easily create, share, and sign documents while ensuring they are stored in an audit-proof manner in an agreed location. Sowise can streamline your document management processes and ensure compliance with organizational guidelines. So what are you waiting for? You can start using Sowise free of charge and take the next step towards more effective knowledge management practices.<\/p>\n\n\n\n
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SIGN UP FOR FREE<\/a><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"
Have you ever wondered why organizational knowledge management practices are so polarized? One wants transparent processes and only specific material to be stored in the system with limited accessibility; another wants everything to be available for everyone. Johannes Schunter’s recent article, “What is integral knowledge management and why do we need it?” offers a viewpoint.Continue reading “BREAKING DOWN THE DIFFERENCES BETWEEN MANDATORY AND VOLUNTARY DOCUMENTS IN KNOWLEDGE MANAGEMENT”<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[19],"tags":[20,31,30],"_links":{"self":[{"href":"https:\/\/api-dev.sowise.fi\/www\/index.php\/wp-json\/wp\/v2\/posts\/151"}],"collection":[{"href":"https:\/\/api-dev.sowise.fi\/www\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/api-dev.sowise.fi\/www\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/api-dev.sowise.fi\/www\/index.php\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/api-dev.sowise.fi\/www\/index.php\/wp-json\/wp\/v2\/comments?post=151"}],"version-history":[{"count":4,"href":"https:\/\/api-dev.sowise.fi\/www\/index.php\/wp-json\/wp\/v2\/posts\/151\/revisions"}],"predecessor-version":[{"id":155,"href":"https:\/\/api-dev.sowise.fi\/www\/index.php\/wp-json\/wp\/v2\/posts\/151\/revisions\/155"}],"wp:attachment":[{"href":"https:\/\/api-dev.sowise.fi\/www\/index.php\/wp-json\/wp\/v2\/media?parent=151"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/api-dev.sowise.fi\/www\/index.php\/wp-json\/wp\/v2\/categories?post=151"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/api-dev.sowise.fi\/www\/index.php\/wp-json\/wp\/v2\/tags?post=151"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}